The Information Services Department provides the technical programming support for a number of the District’s business-related applications and employs 31 full-time district-funded staff.
The IBM iSeries computer is the main server used for running the Business & Fiscal Services applications using a software package called TERMS – Total Educational Resource Management System.
In 2014 the District migrated from the TERMS Student Information System (SIS) to a hosted, web-based system called FOCUS.
I/S is responsible for the programming and administration of a number of other client/server and web-based applications which reside on servers maintained by the Information Technology Department.
The FirstClass email system, which resided in the IS Department since 1998, is being migrated to Office 365 Outlook where it will be managed by the Technology Services Department due to how tightly integrated it is with Active Directory and student accounts which have resided in Office 365 since 2014.
I/S is also the home of Records Management.
We also have a staff person dedicated to supporting the technical needs of the Transportation Department.
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State Mandates: Survey data files reported to the Florida Department of Education
- Student surveys sent eight times per year (K-12)
- District funding from FL DOE is based on FTE calculations from the October and February surveys
- Student survey data also impacts school grades, class size,
VAM, McKay scholarship, and more.
- Bonus FTE programs: Advanced Placement (AP), International Baccalaureate
(IB), Industry-certified career or professional
academy program
- Staff surveys sent four times per year
- Adult Education surveys called WDIS sent five time per year
Our Services
Finance & Business applications maintenance and
customization
-
Employee Portal development, maintenance and
customization
- Integration
with Payroll and Finance systems
- Leave
Management, Requests, Approvals and Reports
- OPS
Contracts Management
- Employee
Paystubs, W2s and “About You” information
- Purchase
Order Requisition Approvals
- Budget
Amendment Approvals
- Budget
Management for Administrators
- Work
Order System Management
- Risk
& Benefits Management
-
Payroll system maintenance and customization
- Payroll
processing
- KRONOS
timekeeping interface
- Reports
and custom data requests
-
Human Resources system maintenance and customization
- Personnel/HR
- Integration
with Employee Portal
- Staff
surveys for FL DOE
-
Facilities Management system maintenance and
customization
- Property
Records (Fixed Assets)
- Warehouse
(inventory control , shipping & receiving, ordering)
- Extract
Finance information for eBuilder
-
Student Information System (SIS) management and support
-
- Support
and training for users on our SIS - FOCUS
- User
account management
- Integration
with external systems
- Demographics,
address & contact data
- Scheduling
and pre-scheduling
- Health
data
- Enrollment
- Registration
- Attendance
- Grade
book
- Discipline
- Test
scores
- Title
I and SES
- Transportation
- Virtual
School support
- Survey
pre-verification meetings, reporting, edits and corrections
- Support
for the processing and printing of report cards
- Transcript
processing – Using FASTER – Florida Automated System for Transferring Educational Records – we send and receive student transcripts to and from other Florida schools. This includes Bright
Futures and “Talented 20” data transmissions.
- Workforce
Development Information System (WDIS) – adult education and vocational programs
- Online
ESE system serving the ESE Department and all ESE Students (this system is being phased out and being replaced by the State’s PEER System)
- Training
support staff and administration on use of FOCUS
- Technical support for TECO on FOCUS' Career & Technical Education system (POS, Internal Accounts, 1098, etc.)
-
IBM iSeries Operations
-
- Printing
reports and queries
- Processing and printing payroll
- Accounts
Payable checks
- W2’s
- 1099’s
- Data
exports/imports e.g. direct deposit, positive pay, check reconciliation
- User
profile management
- Tape
backups
- Disaster
Recovery Plan and testing with Brevard County
- IT
audits support
-
Osceola Data Management System (ODMS) data warehouse
- Developed
in conjunction with the Research, Evaluation & Accountability department.
- District-wide
access for teachers, administrators, support staff
- Student
data
- Employee
data
- School
Improvement plans
- Ad
hoc department reports
- Subscription
services available
-
Web Application Development, SharePoint & Support
- SharePoint
support and Intranet Services for document sharing and communication
- Case
Management System
- Progress
Monitoring Plan System
- 21 Century/Spirit Program Attendance & Reporting
- Online
Exit Interview system
- HR
queries
- Finance
queries
- Documents
Database (for publishing invoice and PO information)
-
Transportation
- Edulog
support (bus route management)
- Contact
tracker online system (our own system)
- Transportation
Employee Information System (our own system)
- School
Bus AVL System (GPS on school buses)
- General
PC & printer tech support
- Versatran’s
Fleet Vision System support (fleet maintenance program)
- Digital Sign-in Application
- Contact Tracking System
-
Email Administration (FirstClass is migrating to Office 365
Outlook in 2016)
- Postmaster/Email
Administrator
- Manage
email server, archive server, sync server and spam/virus firewall
- Account
maintenance
- FirstClass
conference setup and management
- Support
for smart phone integration with email (iOS, Blackberry, Android)
- Training
of School Tech Contacts on how to maintain their school conferences and calendars
- Email
support for all users
-
Legacy support:
Records Management
- Student
and Staff records from all schools and Departments in the district
- Student
records from private schools that have closed and turned records over to us per
Florida Statue
- Manage
retention and destruction of records according to state and federal laws
- Microfilming
of permanent records
- Records
requests: public
records requests, transcript requests, audits. students,
colleges, attorneys, background investigation companies, federal agencies, military
recruiters, social security administration
- Annual
records destruction coordinated with all schools and departments to destroy
records that have met all retention requirements
- Secure
shredding of private, confidential and exempt information
- Records
destruction
- Supervisor
serves on District Technology Committee, Software Evaluation Committee,
Technology Plan Revision Committee
- Training
Workshop on “How to Inventory Records”
- Student
Records Manual
- Resource
to district staff
- Forms
management for all
district approved forms
- Forms
Control Committee
- Posting
of forms to our intranet for access electronically